The Role
The purpose within the commercial department will involve managing subcontractor information and payment procedure, which will integrate with other key departments such as technical and construction.
Key responsibilities:
Commercial
- Assist in the preparation and execution of all subcontractor payments (weekly, fortnightly, monthly)
- Keep accurate data records using our specialist construction database of all subcontractor orders, certificates, and payments across multiple sites in the Genesis Homes and Russell Armer businesses.
- Maintain accurate records of all subcontractors including trade, company name, address, contact numbers and email, sites/phases worked on and ensure that their relevant insurance certificates are up to date and held correctly on file.
- Subcontract/Supplier administration including new vendor forms and application/request for credit application forms insurances etc.
- All invoice queries to be assessed and where possible cleared (coding issues) or checked with QS/CM.
- Subcontract AFP filing, all sub con AFP’s to be filed into correct phase/sub con folder ready for assessment inclusive of all QMS sheets.
Other Administration Roles
- Administration of roads and sewers design approval and adoptions, including completion of relevant forms, early start certification, maintenance, and adoption requests.
- Administration of permits, licenses, and consents, including recording of site requirements and submissions of applications and renewals.
- Asist with the recording of site requirements with regards to services, including submission of multi utility forms and service diversion applications, MPAN’s/Energy provider registrations, and BT Openreach applications.
- Liaison with Building regulations and warranty providers, including compilation of documents and submission to relevant authorities, and ensuring outstanding registration items are dealt with.
- Liaising with the construction team to ensure documents are in place prior to completion of properties.
- Liaising with the construction team to ensure correct documentation is submitted to the office in a timely manner.
- Minute/action taking of core and ad-hoc meetings.
- Assistance with reporting and control processes.
- Ensuring information is issued to relevant parties. I.e issuing subcontractor certificates and drawing revisions etc.
Enablers to the role:
- Proficient knowledge and use of MS office including Outlook, Excel, and Word.
- Some knowledge of COINS management suite beneficial but not essential.
- Good communication skills and confidence with processes and terminology
- Polite, professional, and well mannered.
- Confidence in dealing with a variety of stake holder including subcontractors, suppliers, local authorities etc.
- Enthusiastic and willing to learn new skills.
- Ability to build relationships at different levels internally and externally.
Further notes:
- Role reports directly to the Commercial Director.
- Opportunities to progress in the business through training roles in numerous disciplines.
- Based at Head Office in Penrith
- Start date: February/March 2026
- Full time working week equivalent to 40 hours.
- Salary – commensurate with experience
- Application deadline: Thursday 12th February 2026
If this sounds like the role for you, then we look forward to hearing from you. Please email lesley.bird@genesis-homes.co.uk with your C.V and covering letter.